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Keeping Track Of Our Spending

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Recently I got an email from a long-time reader, asking me if we still keep track of our monthly expenses.  I guess the answer is both yes and no.  We do pay close attention to what we are spending, and I check our bank balances and credit card transactions on a daily basis.  But we no longer keep track of every penny, nor do we break our spending down by category anymore.

We paid off the last of our non-mortgage debt in 2007.  Our income has slowly increased over the years without an increase in our living expenses (actually, as we paid off debt, our expenses went down).  And neither of us liked keeping every receipt for every purchase.  It was interesting to keep track of our expenses, and it did provide some motivation for keeping our spending down.  But we’re pretty far along on our frugal journey at this point.  Frugality is second nature around our house, and we never spend money mindlessly.  We ponder our purchases, buy used whenever possible, and avoid buying much of the time.  We use homemade cloth diapers, prepare pretty much all of our food from scratch, ride our bikes instead of driving, read books from the library, and we don’t even have a TV anymore.  Our cars are nearly 20 years old (no payments, and very inexpensive insurance and registration fees), and everything we wear comes from thrift stores.  We’re spending so much time trying to turn our little plot of land into a mini farm that we don’t have time to go out and spend money (we have spent money on things like fruit trees and berry bushes, but we planned for those expenses).

So we stopped keeping track of every penny spend quite a while ago.  Instead, we use a pay-ourselves-first approach that we like better.  Our only debt is our mortgage.  That means that each month our bills amount to current living expenses plus the mortgage.  In addition to that, we’ve created “bills” for several savings accounts.  Some are automated, some are not, but they are all priorities.  We have our son’s 529 plan, our HSA, our IRAs, and our emergency fund.  We also pay an additional amount towards our mortgage principal each month (it varies, but we try to make sure that each month we pay a little more than we did the month before).  Once we pay all of those “bills” we can use whatever is left over for current living expenses.  If there is a higher-than-usual amount left over, we tend to stash it in one of our savings accounts – we don’t spend it just because it’s there, but that’s probably a result of being frugal for so long that the habits are ingrained.

This is what works for us.  It guarantees that we keep making progress with our savings goals, but it also allows us some flexibility with how we spend our money.  Now that our checking account is paying more interest than our on-line savings accounts, we’ll be keeping more money in checking.  This means that we’ll have to do a little more keeping track, since money that is in our checking account will technically count as savings, and thus be untouchable for day to day expenses.  I do like having our savings in a separate place (out of sight, out of mind), but the extra interest in the checking account is enticing, and we’ll make it work.

What about you?  Do you prefer to keep track of every penny? (my mother started doing that in the early 70s, and still does to this day, even though she and my dad don’t need to anymore)  Do you use the pay yourself first method?  Do you have a budget at all?  Have you started keeping more careful track of your money since the economy headed south last year?  I’m curious to hear what other frugalites (and not-so-frugalites!) do.

Credit Card Spending Goals

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My husband and I have a self-imposed $1000/month spending limit for our credit card.  We put everything on the card, so it’s a good way for us to keep track of our spending.  When we’re getting close to the end of the billing cycle, we’re usually pretty close to our $1000 too, and tend to spend very little in the last week or so.  This spring we were over $1000 several months in a row, mainly due to all of our trips to Home Depot during our kitchen remodel.  Most months this year we’ve been between $1500 and $2000/month on the card.  We’ve paid it off in full every month, but it’s nice to be finished with our home improvements and back on track with our spending.  I had thought that we’d be under $1000 this month (cycle ends this weekend), but then I decided to pay for a year of Vonage service (we normally pay monthly, but they offered us a 20% discount if we paid for a year, and my money isn’t making 20% anywhere else…).  That put us over $1000.

Then I remembered that it was time to take our dog in for her shots.  She needed rabies this time, and we decided to buy a years worth of heartworm prevention, so our visit was much more expensive than usual – $160.  We go to PetCo for vaccinations for our pets, which is far less expensive than going to the vet.  We save the vet visits for when something is actually wrong.  Our local Petco has a vet on hand every other Friday evening, and as long as you don’t mind waiting in line for a while, you can get all your vaccinations for just the cost of the actual shot – no office visit fees.  So even though $160 is a lot of money, it’s a lot less than all the same shots would have been if we had taken her to a vet’s office.

We also bought an organic crib mattress, for $229.  I had factored that into the $1000, but not the $305 for Vonage or the $160 for the dog’s shots.  So we’re up to almost $1500 for the month.  Even though we went over our $1000, I’m still pleased with how we did.  $229 for the mattress, $160 for the shots, and $305 for the phone service means that we’ve only spent about $780 on everything else.  Food, gas, baby stuff… especially considering that we added a new family member, I think we’re doing ok.  We won’t have to pay for our Vonage service for the next year, and the dog won’t need shots again until next June (it will be cheaper then because she won’t need the rabies shot again until 2011).

OK – June is a new month… I’m excited to see if we can keep our bill to under $1000.  I’m hoping that there’s not another big expense that I’ve forgotten about, but I don’t think there is.  I have a friend who does the same thing we do – she and her husband put everything on one card and pay it off every month.  But she told me recently that their average bill is $5000 (they earn more than we do, but not five times as much!).  So I’m feeling pretty good about our spending habits.

Back On Track

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I’m happy to report that we seem to be back on track financially.  We’ve had a long-standing self-imposed spending limit of $1000/month for everything that can possibly be charged to a credit card.  This includes things like our phone bill, gas, food, entertainment, etc. but does not include things like the mortgage and our health insurance premiums, which are deducted from our bank account every month.  Back in February when we started remodeling our kitchen, our credit card bill started to get a little ugly.  We still paid it off every month, but we had a couple months with balances closer to $2000, and one month we nearly hit the $2500 mark.  Lots of little trips to Home Depot added up, as did the eating out we did while our kitchen was in limbo.  But now that we’re finished with all the home improvements, it looks like things are back to normal.  It helps that we’ve really only left the house to go for walks since our baby was born – very little shopping going on these days in the Frugal Babe household.  But still, when our credit card billing cycle ends the first week in June, our balance should be under $1000 again.  That’s a good feeling!

A Happy Surprise

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Our corporation got its final commission check for 2007 today, and it was bigger than usual from that particular insurance company.  Combined with the fact that our business expenses were quite a bit lower in December than usual, we have about $1000 left over in our business account.  So we’re getting holiday bonuses.  I’m going to give each of us a $500 bonus (maybe inspired by watching Christmas Vacation earlier in the week?) on Monday. 

When we do bonuses and dividends, there are no taxes taken out, so all year we’ve been compensating for dividend taxes by having additional taxes withheld from our regular paychecks and from my paychecks at the library.  But this $1000 hasn’t been accounted for with tax withholdings.  So we’re going to put the whole $1000 into my husband’s IRA on Monday, to solve the tax problem – his IRA is a traditional account, so the entire amount will be a tax deduction for the year anyway.  We had put $2400 into his account so far, so this will bring us to $3400, only $600 short of maxxing out his IRA for 2007.  I’m excited about the extra $1000, and about getting so close to maxxing out an IRA right after we maxxed out our HSA this month. 

I’m feeling really good about where we stand financially.  We’re on track to have one of our lowest spending months in years, and neither of us is itching to buy anything.  So when our credit card cycle ends on January 10th, it should be a nice low bill for the month.  The padding on our emergency cushion is getting more and more comfortable, which just inspires me more to keep on keeping on with what we’re doing.

Happy New Year, and I hope that you all have a great 2008!

Financial Accomplishments in 2007

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We’ve both had our final paychecks for 2007, so I have total numbers available for income and savings.  Our pretax income was $70,106.  We paid a total of $15,618 in taxes – not sure if we might get some of that back or not (this was our first year of being W2 employees of our corporation, and taxes are different that when we were just strictly self-employed).  We put $5650 into our HSA (maxxed out – whoo hoo!).  We put $3793 into my 457 retirement plan at the library.  We put a total of $3700 into our IRAs (hoping to do a lot better in 2008 with the IRAs).  And we put $1200 into our emergency fund, which is all still there, in an ING account.  Between those four savings areas, we saved a total of $14,343 this year, just over 20% of our pre-tax income. 

In addition to savings, we also paid off $4260 in mortgage principal, and about $5000 in business debt (which was on personal credit cards) that we still had at the start of the year.  We paid off the last of that debt in August. 

If you start with $70,103 and subtract taxes and savings and debt repayments, we lived on $35,142 this year, or just under $3000/month.  About $1250 of that is our mortgage, so everything else comes to $1750/month.  This gives me a pretty accurate gauge of how we spend our money and how much we need to bring in if we want to keep living below our means.  We could get by on less than $3000, because we do have some splurges now and then that could be eliminated if we needed to. 

We obviously don’t have anywhere near enough money in our emergency fund.  It currently has $1200, and we add $100 each month.  In order to have three months of living expenses in that account, we need another $7800, which at our current rate of contribution, will take us until 2013.  On the plus side, we do have medical expenses covered, since our worst-case scenario with our health insurance  is $3000 out of pocket per year, and we have more than that amount in the HSA.  So we wouldn’t need to dip into the emergency fund for unexpected medical expenses.  We have two cars but could get by with one, since my husband works exclusively from home and I work at home and at the library, which is only a mile away and I usually get there by walking or riding my bike.  But still, I’d feel more comfortable with more money in the emergency fund.  I’m tempted to increase the monthly amount that we put into our ING account, but I also want to focus on the IRAs and the HSA in 2008.  We’re still debating how we want to prioritize our savings for the coming year.  It’s nice to be starting 2008 without debt – the first year we’ve been able to say that since 2003.  And overall, I’m really happy with how we did in 2007.   

A Bonus I Forgot

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Last night, on our way home from the gym, my husband got a hankering for Village Inn.  We haven’t been to a Village Inn in years, but as we were driving by (like we do every night), he said he felt like going in.  What the heck – we’ve been spending less than $50 a month eating out for quite a while now.  So in we went, and spent $20.  We had a great time, it was a nice impromptu date, and we didn’t have to cook.  That officially put us over our self-imposed $1000 spending limit for our current credit card billing cycle, which ends on Saturday.  But we had a thoroughly good time, so it was worth it.

This morning, I checked the card balance, and the bulk oats we bought at Wild Oats last week had showed up on the card.  Oops – I had forgotten about that one.  We buy organic oats in 50 pound bags, once every 4 or 5 months.  We get a discount, but it sill comes out to about $40 for the bag.  So now we’re up to about $1050 for the credit card bill.  Bummer.  But we do have oats to last until next spring.

Then I remembered that as of Saturday, we’ll have 10,000 points on our credit card.  We charge everything to the same credit card, and they give us rewards that we can claim once we get 1000 points.  Stuff like gift cards and random toys.  But we always wait until we have 10,000 points, because then we can just get $100 credited to our statement.  That makes more sense than getting gift cards so that we can go buy stuff that we don’t really need in the first place.  So next week, we’ll get $100 credited to our balance.  Hooray!  That means that our balance will be under $1000 after all. 

So it all worked out ok today.

September Expenses

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Time for the September expenses.  I can’t believe I haven’t always kept track of our spending like this – it makes everything so much more clear!  Anyway, here it is:

After-Tax Income:  $4793

Expenses:

  • mortgage = $1266
  • groceries = 451
  • health insurance = 329
  • household = 148
  • gasoline = 101
  • dermatologist = 100
  • electricity = 89
  • gifts = 71
  • HOA = 67
  • life insurance = 66
  • water/sewer = 54
  • dining out = 47
  • phone = 31
  • healthcare = 30
  • petcare = 31
  • car maintenance = 24
  • personal care = 22
  • tv = 16
  • entertainment = 15
  • clothes = 10
  • clothes to resell = 9

Total Expenses = $2977

Savings:

  • HSA contribution = $600
  • IRA contribution = 200
  • emergency fund = 100
  • 457 retirement plan = 297
  • additional mortgage payment = 90

Total Savings = $1287

Our income minus total expenses minus savings left $529 this month, which we put into our HELOC.  We keep our money in the HELOC on a day-to-day basis, and pay our credit card bill and mortgage from the HELOC.  So padding it with extra money serves a couple purposes.  It lowers the principle amount (the end goal is to pay it off), and it also serves as a cushion against a possible future month when money is tight – we’ll still be able to pay the mortgage and credit card from the HELOC.  But we’d prefer to keep on keeping on the way we are now, living well below our means every month, and just work down the balance on the HELOC.

Let’s see, what needs further explanation this month… Our grocery bill was lower than August, because we didn’t go to Costco in September.  But we’ll be going this month, so October’s grocery bill will be higher.  Our gasoline expenses were higher than usual in September, because I went to stay with my friend after she had a baby, and we made a couple trips to see my family.  I’m pretty proud of our dining out expenses.  I think that’s the lowest we’ve had in quite a while.  There were several Friday or Saturday evenings during the month when we were tempted to go over to Baja Fresh (which we usually justify by saying ‘it’s only $15′) but stayed home instead and cooked.  $47 for two people is not a bad monthly total for dining out.  The household expenses are higher than normal because of the backyard renovation that my husband did. 

I made $23 this month from the consignment store where I’ve been taking clothes.  I only spent $9 on stuff to take over there, but I still haven’t come out ahead yet, since I also spent money in August.  We’ll have to see where that little venture gets me, but I have made back most of the money I’ve spent.

Overall, a pretty good month.  Our expenses were well below our income, and we put more than $1000 into various savings spots, which is the goal every month.  And we even had money left over to put into the HELOC.  Tracking expenses is absolutely helping our finances – don’t know how we ever got by without it for all those years!

A New Credit Card Record Low

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At the end of July, we decided to start tracking our expenses.  August was our first full month, and we find that tracking feels pretty easy now – we don’t have to remind ourselves to keep receipts and enter them in the computer, we just do it out of habit.  Sort of like flossing I guess. 

I could tell that there were times when we felt like spending money but didn’t because we knew we’d have to record it and I’d have to blog about it.  But now I actually have proof.  Today is the last day of our credit card billing cycle, and our balance is $917.  This is the card that we use for everything – all of our routine expenses go on this card.

Until May of 2006, we used this card for business expenses as well, but then we incorporated our business and got a business credit card.  So for the last 15 months, our personal credit card has been strictly personal.  And without going back over statements, off the top of my head I can’t think of a month when our bill was under $1250.  So yea for us!  Tracking our expenses has given us our lowest credit card bill out of the last 15 months – by more than $300!!!  We pay the bill in full every month, but when we make our payment in early October, we’ll have a few hundred dollars left over that normally goes to the credit card.  I think the cha-ching I hear is an extra HSA deposit.

Of course now the limbo bar has been lowered – we’ll have to go under $917 to do a happy money dance next month.

Expenses for August 2007

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Well, we just finished our first month of tracking expenses.  We’re not going to be spending money for the rest of the day, so I decided to post the results for this month.  It’s interesting to note that we’re on track to have one of the lowest credit card bills we’ve had in the last 12 months – directly related to tracking finances I’m sure. 

I am not tallying taxes in my reports.  For income, I’m looking at after-tax numbers, and our real-estate tax is included in our mortgage as escrow.  But everything else is here, rounded to the nearest dollar.

After-tax income: $5165

EXPENSES:

  • mortgage: $1260
  • groceries: $676
  • Discover card: $492
  • car insurance (4 months, 2 cars): $253
  • health/dental insurance: $303
  • life insurance: $66
  • dermatology bill: $200
  • healthcare (walgreens, etc.): $44
  • entertainment/hobbies: $54
  • dining out: $79
  • clothes/shoes: $84
  • donations: $45
  • water/sewer: $54
  • electricity: $96
  • vonage phone: $31
  • cable tv: $16
  • car maintenance: $32
  • car registration/emissions tests: $210
  • gasoline: $53
  • alcohol: $12
  • clothes to resell: $33
  • gifts: $31
  • household: $28
  • petcare: $48
  • misc: $8

SAVINGS:

  • additional mortgage payment: $81
  • emergency fund (ING): $100
  • HSA contribution: $200
  • IRA contribution: $200
  • employee 457 retirement plan (no match): $648

So our total income was $5165, and our total expenses came to $4209.  That left $956 for savings, plus a little extra left over from July, so our total savings for the month came to $1229.  My goal is that we save at least $1000/month, so we did well there this month. 

I’m really glad that I started tracking our expenses.  It’s nice to be able to see everything in black and white (no red!) and know exactly where our money is going.  Already looking forward to seeing which expense numbers we can lower in September.

Good Thing We Don’t Have a Car Payment Too!

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Our car expenses are nuts this month – it looks as if we have a car payment when I look at Microsoft Money!  We paid our car insurance for the rest of the year this month, and we had to pay our annual registration fee for both cars this month.  Both of them needed emissions testing (required every two years here) which costs $25 per car.  Ouch.  At least our cars are older, so the registration is pretty cheap (about $26 each). 

Yesterday we took one of our cars to my parents’ house so my dad could look at it, since we had noticed a minor oil leak.  He traced it to the rocker cover gasket, and showed us what would be involved with reparing it (taking out half the engine).  Since the leak is very small (our oil level hasn’t gone down at all in the last month since we noticed the problem), we decided to just put a little piece of cardboard under the car in the garage and call it good.  We changed the oil while we were at it, and went with synthetic oil.  We debated that one for a while… synthetic is more expensive, although we found some on sale for under $5/qt.  But you don’ t change it as often, which means that there’s less waste oil to deal with (better for the environment) and the cost probably balances out too. 

We took my mom’s car to a nearby town to buy the oil and filter, since ours was up on ramps with parts taken out of it when we decided to do the oil change.  Since we borrowed her car, we put gas in it – about $20 to fill it up.  The oil and filter cost us $32, so our day came in at $52, plus the gas we put in our own car when we got home last night.  Overall, we got a good deal.  We got an oil change with synthetic oil (not cheap at service stations) and we got to hang out with my parents for the day.Â